DoORS

Information is the lifeline of any organization and it is vital to get them properly organized and keep them updated for future use. Every organization works with a staggering amount of physical records that hold important information.

With the exponential increase in information, maintaining, tracking and retrieving them has become a laborious task. Companies have realized that a proper document management system is the need of the hour to automate tasks that could ease the load of work and boost productivity and operational efficiency.

DoORS

The Document Organization and Retrieval Solution (DoORS) allows organizations to manage their documents in an electronic format, ensuring the right document to reach the right people at the right time.

Doors application utilizes the Optical Character Recognition (OCR) technology to process documents, making sure that manual efforts are minimal. DoORS is also designed to easily integrate with the existing legacy systems.

End-to-End process

Prepare for scanning (Sorting)

Scanning

Processing

View

Workflow

STEP – 1A

Define work step and decision

STEP – 1B

Work step is integrated with work group

STEP – 1C

Define work flow with map attributes, Work step, Work group and decisions

Organization of attributes and document types – Step1

STEP – 1A

Define Document type

STEP – 1B

Work step is integrated with work group

STEP – 1C

Define work flow with map attributes, Work step, Work group and decisions

Back – office processing

STEP – 1A

Reorganize shuffled documents Pages

STEP – 1B

Segregate and re-orient the wrongly Aligned document pages

STEP – 1C

Define and map Attributes for work stepz Viz, Name, Date

Highlights

  • Easily adapts to the business process of the organization
  • Allows to easily define the metadata/attributes from quick-select menus
  • Documents can be grouped by user-defined parameters
  • Automatically re-organize the order of document images
  • Ease of maintenance
  • In sync with compliance requirements
  • Centralized data storage system that provides for faster access and integrity
  • Ensures scalability, data integrity, easy maintenance, and reliability
  • Complemented by a comprehensive graphical user interface with dashboards, document processing viewer, metadata setting, etc

Benefits

  • Processing & viewing documents is Simple
  • Tools to organize a set of documents
  • Reduces the cost of space-consuming storage units and staffs to handle the files
  • Easily retrieve documents stored as enhanced images for increased security and verification purposes
  • The shorter processing time improves the day to day operations of all functions within an organization
  • Eco-friendly
Back to top