In this automobile manufacturing plant, the Parts, Logistics and General Administration functions were burdened with the creation of purchase requisitions & purchase order for the reimbursement invoices raised by its vendors. Here the user receives the invoices through email and as a hard copy. The user in the Parts & Logistics division manually creates an excel sheet and emails it for PR creation. A data operator verifies the request from the email and the invoice and raises the PR in SAP. The PR then gets printed and manually signed off by the relevant authority and released. The General admin personnel then creates the PO in SAP, which goes for approval before the invoice could be put into process for payment. This manual task was highly time-consuming and often caused delays in TAT.
KGISL introduced UiPath Bots to automate this process with minimal human interventions, resulting in signification saving in cost and time.
Stage 1 – Purchase requisition automation
Stage 2 – Purchase order automation
The complete task is handled by the bot. Also with the introduction on consolidated PR approval by email, senior leadership time on approval is reduced.
Reduced Processing time
– From around 12 minutes per PR-PO entry transaction to just 45 seconds
5.5 FTE savings per day
compliance on TAT
Reduced cycle time.
Senior manager’s time saved from time-consuming approval process
Common human errors avoided
Accurate and timely reporting
Significant cost reduction