KGISL introduced UiPath Bots to automate this process with minimal human interventions, resulting in signification saving in cost and time.
Stage 1 – Purchase requisition automation
- Bot reads the inbox, extracts relevant data sent by the user
- The Bot uses the scanned invoice copies for comparison and validates the data for PR creation
- Bot then creates the purchase request in SAP application
- Bot send a consolidated PR list for approval to the relevant authority
- Upon email approval, the bot releases the PR in the SAP system for further processing
Stage 2 – Purchase order automation
- Upon PR release, the bot creates Purchase Order automatically and uploads PO details to the web application and a report is shared with all designated authority.
The complete task is handled by the bot. Also with the introduction on consolidated PR approval by email, senior leadership time on approval is reduced.